Slots With Duration Google Calendar

admin 4/2/2022

Slots With Duration Google Calendar Rating: 5,0/5 9673 votes

There are so many untapped features of Google Calendar for GSuite for Education users that can make your life as a teacher or administrator so much simpler. There are many reasons why you might be looking for an appointment scheduling feature.

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The widget would show availability (by looking at free/busy info from Google Calendar) in slots of time determined by a setting (Eg. 1 hour, 2 hours, 1 day etc). So for example if my google calendar had a busy slot for tomorrow from 11:10 - 13:20.

In this video we walk through how to set up appointment slots in Google Calendar. Access Google's help article on appointment slots here: bit.ly/39iZPYb. In the event box that pops up, click “Appointment slots,” at the very top of the window as shown below. Set the time range of the slots you'd like to open up for appointments, as well as default appointment length next to 'Slots with duration.' Enter the details, including a title, and pick a calendar to designate the event. (Optional) If you want to create your appointment slot on another calendar, at the bottom next to your name, click the Down arrow arrowdropdown and select the calendar. Select slotswithduration and the duration of each appointment. To create a recurring appointment slot, click More options and select the frequency.

Parent teacher conference sign up times
Parent volunteer sign up times
Meeting times for student led conferences
Office hours/drop in times for high school teachers
Office hours for guidance counselors to meet with older students
Office hours for administrators to meet with teachers for pre and post observation meetings
Appointment times for staff development specialists and instructional coaches to meet with teachers
Meeting times for building administrators to schedule time with teachers
Scheduling therapy times for related service providers
Student sign up time slots for stations or events

I have used Google Forms (plus the choice eliminator add on), Sign Up Genius, Doodle, and many others. While each of these stand alone websites or extensions are useful, they don’t integrate easily with your already existing Google calendar.

If you use a Google Calendar to communicate with parents or share important dates with parents and students, this feature is a no brainer.

Here are the steps to create an appointment slot calendar

Open your Google Calendar
Click on the date
Choose “appointment slots”
Set the time frame for the appointments
Choose the duration of each appointment (i.e. 30 minutes)
Click save

Once the event is created, you can click on it and you will see this preview.
Click on “This calendar’s appointment page”.
That will bring you to a new link. This is the link you will share with the people you want to sign up for appointments.
You can copy and paste this link into a website, an email, anywhere where you are sharing information.

How To Use Appointment Slots In Google Calendar

Thanks for stopping by and reading. Happy scheduling!

When using Google Calendar it is possible to take a block of time (for example 45 minutes), further split this block into time slots (say 3 slots of 15 minutes) and then make these slots of time bookable. The blocks of time can be repeated so that they appear weekly in your calendar. Google Calendar produces a page that can be shared with the people who may want to book your time. From this page people can see your availability and click on slots to book them. If somebody books a slot you are emailed and the appointment is added to your (and their) calendar.

Monthly Calendar With Time Slots

This service is called ‘appointment slots’ by Google and they provide a support page for the service.

I am trailing the use of this service with my DP geography class to further support them in seeking advice about assignments, discussions about course content, progress and concerns. I guess it is a bit like ‘office hours’ in higher education. I will also make these slots available to my Extended Essay students. My students know they are welcome to come and see me when they want but this ensures I am in the office and have enough time to provide the support they need. If no student books a session – no problem – I can just get on with some of the other tasks associated with my teaching and management roles. I have set up three of these 45 minute blocks during the week and do not expect all 9 slots to be booked each week. Requesting that a student books an appointment is a firm action but it allows them to choose the best times for them from a series of times I have suggested.

Time Slot Calendar Online

To create ‘appointment slots’ go to Google Calendar on your laptop. Typing calendar.ecolint.ch is a quick way of doing this. Ensure you are in day or month view and click roughly where you want the block of time.

A dialogue box will open where you can confirm the start and end of the block of time. You will see a button titled ‘appointment slots’. Click this – decide how long each of the slots of bookable time with it.

If you click ‘advanced’ you can also get an extended dialogue box where you can add a location and do things such as set the block of time to repeat.

Slots With Duration Google Calendar

Once you have created the block of time and the slots Google Calendar will provide you with a link to page that shows your availability. This page can be shared with your students (or colleagues) via email, ManageBac or Google Classroom.